Keidata / Fund Services

Fund Valuation, Accounting and Reporting

Our portfolio management system is seamlessly integrated with our general ledger system to provide accurate and timely net asset value calculations and reporting. The services we provide in this area include:

Valuation Parameters

• Daily, weekly and monthly net asset value calculations
• Multi-series, multi-class and multi-currency accounting
• Automated and paper-based trade processing
• Access to multiple sources of automated pricing feeds
• Reconciliation of transactions and portfolios
• Automated dividend and corporation action feeds
• Calculation of management and performance fees
• Calculation and allocation of distributions at pre-determined frequencies
• Reporting net asset values to third party

Reporting Parameters

• Preparation of annual and semi-annual unaudited financial statements
• Preparation of annual fund tax returns, including trust and partnership returns
• Make tax filings to the Canada Revenue Agency, as required
• Facilitate SEDAR filings, including routine and material filings

Recordkeeping and Transfer Agency

Our recordkeeping and transfer agency services are sustained by industry leading technology and our membership of FundSERV that enable real time transaction processing and settlement; and timely, efficient and comprehensive reporting.

Account  Parameters 

• Maintenance of share register
• Maintenance of individual client accounts
• Processing and settlement of all transactions, including subscriptions, redemptions, transfers, switches, cash and reinvested distributions, systematic withdrawals and pre-authorized contributions
• Issuance of transaction confirmations
• Responding to client, advisor and dealer inquiries

Reporting Parameters

• Issuance and mailing of client statements on pre-determined frequencies
• Preparation of sales activity reports for advisors/dealers/brokers
• Preparation of commission reports
• Processing and remittance of commissions, trailers and performance fees
• Issuance and mailing of unitholder tax slips
• Filing of client-level reports to the Canada Revenue Agency
• Reinvestment and remittance of distributions
• Mailing of proxy circulars
• Issuance of material change notifications

Trust Accounting and Banking Parameters

• Maintenance and analysis of accounting records
• Maintenance and reconciliation of trust accounts
• Reconciliation of bank accounts and cash management
• Making electronic funds transfers and clearing manual cheques
• Processing payments of taxes, fees and interest

Specialized Services

We offer a variety of specialized services, which include:

Audit Facilitation

We co-ordinate and facilitate the audit of our clients’ funds, providing access to our premises and staff to deal with questions and queries.

Product Structuring, Restructuring and Distribution

We provide clients with advice on product structuring and restructuring, including new products, rollovers and conversions. We can also assist clients with gaining shelf space on approved distribution channels.

Compliant Reporting

We assist our clients with meeting their reporting compliance requirements. Our experienced staff understands the compliance requirements of different products and regulatory bodies and helps our clients fulfill their obligations.

Transition Management

Our experts can help clients transition their businesses in a seamless process to our platform so that they can continue to operate without any noticeable change.

Investor Communications and Marketing Content

Our integrated marketing communications professionals assist our clients with all their communication needs, including the preparation of annual reports, newsletters, investment commentaries, brochures and website content.